MINUTES OF THE PLANNING COMMISSION MEETING FOR NOVEMBER 1, 1999   PRESENT: Planning Commission Chairman: Suzanne Jepsen; Commissioners: Jerry Gentry, Howard Gilliam, Deborah Kendrick, Cyde Estes, Tom Sly; City Manager Gerald Breazeale; City Attorney Bill Kuhn. ABSENT: Andrew Lacey VISITORS: Bob Jepsen (Unless otherwise noted, AMOTION CARRIED@ indicates all in favor.) 1. General Business A) Call to order Chairman Jepsen called the meeting to order at 7:03 PM. B) Introductions - None C) Announcements - None D) Approval of the Planning Commission minutes of October 4, 1999. Commissioner Sly referred to the wording under Information Items in regard to the cleanup operations in Ione. After discussion, it was the consensus of the Commission to change the wording to reflect that the Ione High School lets students out of school to participate in community clean up activities. Motion by Cyde Estes, Seconded by Jerry Gentry, to accept the minutes as corrected. MOTION CARRIED. 2. Public Hearings - None Listed 3. New Business Chairman Jepsen asked Commissioner Estes if assisted living facilities were allowed in an R-2 zone according to her interpretation. Estes stated that the definitions were not clear on assisted living facilities. She suggested that there be added a definition for health care facilities which would include assisted living within the definition. City Manager Breazeale stated that he would interpret that an assisted living facility was a health care facility which was a conditional use within the zone. City Attorney Bill Kuhn stated that he believed that assisted living facilities would fall under public or semi-public use which was a conditional use in the zone. Consensus was to define health care facility in the revisions of the zoning ordinance.   4. Old Business A) Transportation System Plan. Chairman Jepsen asked Jerry Breazeale to review the issues relating to the plan. a) Court Street. Breazeale stated that he had requested a copy of the prospectus for the Court Street Improvements from the Oregon Department of Transportation. A copy was included in the packet. One of the questions from the last meeting was that of right of way acquisition. According to the prospectus there were 20 files with one possible residential relocation. The acquisition would total approximately one acre. Breazeale stated that work on this project was dependant on the bond capacity that was authorized under the ODOT funding package approved by the legislature. This funding is in jeopardy due to a petition to repeal the gas tax increase. The project could be endorsed by the Planning Commission along with improvements to the highway on the north end. ODOT has stated that they may be able to reduce the needed width of the right of way. Commissioner Sly asked how the Court Street project came to get on the funding list. Breazeale stated that according to ODOT the project has been on the drawing board for 10 years or more and was brought forward with the possible opportunity for funding. Breazeale stated that there would be a hearing in Pendleton regarding the proposed project list. He would like to have consensus on what the Commission would like to have represented. Commissioner Estes inquired into the need for a bio-filtration system on the project. It was unknown where it would be located or what it would cost. The consensus was to recommend to the Transportation Commission that both projects be included on the list. b) Recommendation for adoption. Breazeale explained that he had modified the resolution prepared by the consultants working on the Transportation System Plan. The original resolution was extremely lengthy and was to amend ordinances. He stated that he reduced it to the essential concept of adopting the Transportation System Plan as a planning document. He was asking for the Planning Commission to recommend to City Council that the resolution be adopted. Motion by Cyde Estes to recommend to City Council that they adopt the Transportation System Plan. Second by Tom Sly. MOTION CARRIED. B) Proposed Implementing Ordinances. a) Accessory Use and Accessory Structure. City Manager Breazeale reviewed that this topic was the source of much discussion at the Planning Commission and that they had suggested clarifying the definitions. After much discussion, the consensus was to use the definitions as submitted, except to strike the definition for subordinate use. b) Zoning Ordinance Revisions. Breazeale explained that the draft definitions were from the recommended adopting ordinances from the Transportation Plan. While they may not apply directly to existing City ordinance, they will be needed later as the ordinances are revised. All definitions were acceptable as submitted. The Commission then considered revisions to the off street parking and loading requirements under the zoning ordinance. Chairman Jepsen inquired about motor home parking and was parking of a motor home on a public street permitted. The Commissioners discussed the problems associated with parking of recreational vehicles on City streets. City Attorney Bill Kuhn suggested that the issue of recreational vehicle parking would be best addressed in the ordinance dealing with parking. The Commissioners indicated that they would like to address this issue at a later date. After discussion, the consensus of the Commission was to accept the suggested revisions. c) Subdivision Ordinance Revisions. Breazeale explained that he had drafted the definition for flag lots according to the discussions held earlier by the Planning Commission. The consensus was to accept the definition as submitted to add to the subdivision ordinance. C) Planning Commission Issues. Jerry Gentry inquired about the status of the carport on the corner of Main and Cannon Streets. Jerry Breazeale stated that Dave Fowler had been contacted and would be submitting a variance request to the Planning Commission.   5. Information Items A) Correspondence - None B) Communication from the Commissioners - Commissioner Estes stated that she appreciated getting the Planning Commission packet early. 6. ADJOURN The meeting was adjourned at 8:45 PM