PRESENT: Mayor Bob Jepsen; Council
Members Tom Wolff, Kay Robinson, Skip Matthews, Marian Murchison,
Tim Van Cleave; City Manager Jerry Breazeale; Public Works
Director Craig Canham; City Attorney Bill Kuhn; MCSO Sgt. Phil
Morris; MCSO Deputy Randy Rayburn.
ABSENT: Cindi Doherty
VISITORS: Dave Sykes, Andrew Johnson,
C.J. Johnson, Wendy Appleton
1. GENERAL BUSINESS
A) Call
to Order. Mayor Jepsen called the meeting to
order at
B)
Pledge of Allegiance. Mayor Jepsen led the
Pledge of Allegiance to the Flag.
C) Announcements:
Mayor Jepsen
read a thank-you from City Manager Breazeale acknowledging the
wedding present from the Council.
E) Approval
of Minutes of
F) Report from
the Planning Commission: No report
G) Correspondence:
City Manager Breazeale presented the following correspondence:
Letter from Paul
Kershisnik, USDA-RUS, notifying the City that application for
federal assistance for the Water System Improvement Project has
been favorably reviewed pending review of the preliminary
engineering report and the environmental report.
Letter from
USDA-RUS regarding identifying and reporting USDA Rural
Development assistance to USDA Rural Development employees,
relatives, and associates.
An RFP from ODOT
in the Transportation Enhancement program.
Trustee’s
Notice of
2. COMMUNICATIONS FROM THE
PUBLIC
A)
Oral communications from the public not on the agenda.
C.J. Johnson
presented a petition with over 150 signatures in support of the
BMX track.
Wendy
Appleton, Heppner High School music teacher, requested use of the
3.
PUBLIC HEARINGS opened:
A)Public Hearing
regarding abatement of nuisance of vegetation and/or solid
waste and/or the creation of fire hazards at 425/435 Water
Street, Map #2S 26 27DD, Tax Lot #6600, 6700 & 6802.
Deputy Rayburn
reported that the property owner has made substantial effort and
asked that the matter be deferred until the next City Council
meeting.
B)Public hearing
regarding A Resolution Adopting the City of Heppner Second
Supplemental Budget for Fiscal Year 2002-2003, and Making
Appropriations. Manager Breazeale noted that the
supplemental budget was necessary to allow expenditure of funds
for the new part-time position for Chamber of Commerce.
Public Hearings
Closed.
A) Motion
to table nuisance abatement action on property at 425/435 Water
Street, Map # 2S 26 27DD, Tax Lot #6600,6700 & 6802, for one
month by Tom Wolff, second by Kay Robinson. MOTION CARRIED.
B) Resolution
No. 509-2002, A Resolution Adopting the City of
Motion
to approve by Skip Matthews, second by Tom Wolff. MOTION
CARRIED.
4. COMMUNICATIONS FROM THE
MORROW
A)
Activity Report:
Deputy
Rayburn presented the activity report.
Tom Wolff
asked about the reported cat problem. Deputy Rayburn
clarified that while the City has an overpopulation of cats, the
City has no statutory authority to pick them up. He also
discussed what constitutes animal abuse as it relates to cats.
Mayor Jepsen
asked about the Smith and Wesson that Public Works Director
Canham found while hunting. It was turned into the
Sheriff’s Department for possible identification.
B)
The next meeting of the Police Commission will be
C) Code Enforcement
Deputy Rayburn
showed video of three properties about which he had received
complaints: 515 E. Cowins-abandoned vehicles and miscellaneous
debris; 535 E. Matlock-abandoned vehicle, garbage and debris; 360
S. Gilmore-accumulated wood, metal and miscellaneous debris.
Motion by Tom
Wolff to initiate public nuisance procedures against all three
properties, second by Marian Murchison. MOTION CARRIED.
5.
COMMUNICATIONS FROM THE PUBLIC WORKS DIRECTOR:
A) Public Works Director Craig
Canham reviewed his activity report.
B) The next Utilities Commission
meeting will be
Tom Wolff asked
what the status of the
C) Award of
Septage Receiving Feasibility Study to Anderson-Perry for $7,900.
Manager Breazeale conveyed the recommendation of the Utilities
Commission to award the contract for the Septage Receiving
Feasibility Study to Anderson-Perry.
Tom Wolff moved
to award the contract for the Septage Receiving Feasibility Study
to Anderson-Perry for their bid of $7,900 maximum, second by Skip
Matthews. MOTION CARRIED WITH ONE OPPOSED (Kay Robinson).
D) Recommend
award of
Director Canham
reported that he compare all of the proposals for engineering
only. Anderson-Perry was low bidder and he recommended that
they be awarded the contract. Tom Wolff noted that he had
also made a comparison and had reached the same conclusion.
Tom Wolff moved
to award the contract for the Main Street Sewer Extension
engineering to Anderson-Perry, second by Marian Murchison. MOTION
CARRIED WITH ONE OPPOSED (Kay Robinson).
E) The next
Parks and Lands Commission meeting will be
In response to
a question from Skip Matthews, Director Canham said he had had a
productive meeting with the golf course, at which he clarified
the quality and amount of water delivered to the golf course.
Further discussions are anticipated.
Director Canham
showed the Council two rusted, patched pipes which had been
removed from
6.
COMMUNICATIONS FROM THE FIRE CHIEF: None
7.
COMMUNICATIONS FROM THE CITY MANAGER:
A) Manager
Breazeale presented the financial report, noting that the City is
in good financial shape.
B) Tom
Wolff asked to delay voting on Res. 510-2002, for a short time,
so that he could review the accounts payable.*
C) Downtown
Development Plan Planning Grant – Walking tour 3:30 PM,
Heppner Ranger District Conference Room, October 15th.
Manager Breazeale notified the Council of the Downtown
Development Plan walking tour and encouraged their participation.
D) Purchase of
house at 120 N. Gilmore under the HUD $1.00 program.
Manager
Breazeale reported that he had been notified of the availability
of the property at 120 N. Gilmore under the HUD $1.00 program.
The house is available for $1.00 plus the tax liability of
$2,895. Manager Breazeale noted that the house is appraised
for $56,000 and when the property is sold, the proceeds would be
dedicated to community development.
[Tim Van
Cleave joined the meeting.]
Tom Wolff
moved to authorize the purchase of the property at 120 N. Gilmore
under the HUD $1.00 program, second by Skip Matthews. MOTION
CARRIED.
*Item 7B-
Motion to approve Resolution No. 510-2002; A Resolution Approving
Accounts Payable for Payment by Tom Wolff, second by Skip
Matthews. MOTION CARRIED.
E)
Participation in the National Flood Insurance Program’s
Community Rating System.
Manager
Breazeale presented information on the National Flood Insurance
Program’s Community Rating System, which provides for
significant savings on flood insurance premiums.
Motion to
authorize participation in the National Flood Insurance
Program’s Community Rating System by Kay Robinson, second by
Marian Murchison. MOTION CARRIED.
F)
Prioritized Needs and Issues Inventory.
Manager
Breazeale provided copies of both the City’s and the
County’s needs and issues inventory. He noted that the
City of
G)
SCA Agreement #18756-Amendment 1 – Water Street Improvement
project.
Manager Breazeale presented Amendment 1 to the SCA Agreement #
18756 which allows
a one year extension of funding for the
Motion by Tom
Wolff to authorize signing Amendment 1 to SCA Agreement #18756,
second by Tim Van Cleave. MOTION CARRIED.
H) Manager
Breazeale reported that it is necessary that he commute from
Boardman for the next two months and asked for the Councils
approval. The Council approved by consensus.
8. COMMUNICATIONS FROM THE CITY
ATTORNEY:
A) City
Attorney Bill Kuhn presented his written opinion that there was
no need for public process in the decision to construct the BMX
track because it is simply an extension of the normal use of the
park. Tom Wolff expressed his appreciation for the
“plain-English” format of the City Attorney’s
opinion.
City Attorney
Kuhn further reported that he is working on the requirements for
the annexation to the City of the Rural Fire District.
9. COMMUNICATIONS FROM
THE MAYOR/CITY COUNCILORS
A)
The Beautification Commission meeting will be
B)
The Heppner Housing Authority will next meet
Marian Murchison
reported that all of the apartments are full.
C)
Additional Discussion.
In response to a
question from Tom Wolff, Manager Breazeale reported that all
necessary paperwork on the Whistling Wings lease has been
completed.
Mayor Jepsen
recommended the appointment of Rod
Meeting adjourned at