PRESENT: Mayor Bob Jepsen; Council
Members Tom Wolff, Marian Murchison, Skip Matthews, Cindi
Doherty, Tim Van Cleave; City Manager Jerry Breazeale;
Public Works Director Craig Canham; City Attorney Bill Kuhn; MCSO
Deputy Randy Rayburn, Fire Chief Rusty Estes.
ABSENT: Kay Robinson
VISITORS: Fred DeClue, MCSO Sergeant Phil
Morris, Dave Sykes
1. GENERAL BUSINESS
A) Call
to Order. Mayor Jepsen called the meeting to
order at
B)
Pledge of Allegiance. Mayor Jepsen led the
Pledge of Allegiance to the Flag.
C) Announcements:
Manager
Breazeale noted that an offer to purchase real property will be
discussed under Item 8A – Communications from the City
Attorney.
D) Approval
of Minutes of
E) Report from the Planning Commission: No report.
Tom Wolff asked
if a variance request for the construction work on
F)
Correspondence: City Manager Breazeale presented the
following correspondence:
Letter from Greg Sweek,
Two letters,
from the City of
Newsletter
from the
2. COMMUNICATIONS FROM THE
PUBLIC
A)
Oral communications from the public not on the agenda
B) Requests
for animal permit renewals from Rod Wilson, 655 S. Chase Street
for 3 horses and Kenneth Collins,
Motion to
approve Rod
Motion to
approve Kenneth Collins’ request for 1 rooster and 30 hens
by Tom Wolff, second by Cindi Doherty. MOTION CARRIED.
Tom Wolff and
Skip Matthews expressed their concern that Mr. Collins does not
have adequate pasture for 10 calves. Motion by Tom Wolff to
deny Kenneth Collins’ request for a permit for 10 calves,
second by Skip Matthews. MOTION CARRIED.
3. PUBLIC HEARINGS opened:
A)Public hearing
regarding abatement of nuisance of vegetation and/or solid waste
and/or creation of fire hazards at
Deputy Randy
Rayburn reported that the property still has piled garbage and an
old vehicle which have not been removed.
B)Public hearing
regarding abatement of nuisance of vegetation and/or solid waste
and/or the creation of fire hazards at 515 East Cowins Street,
Map # 2S 26 35CA, Tax Lot #1500.
Deputy Randy
Rayburn reported that the property has been cleaned up. Tom
Wolff noted that the property is looking very good and commended
Mr. DeClue for his efforts.
C)Public hearing
regarding abatement of nuisance of vegetation and/or solid waste
and/or the creation of fire hazards at 360 S. Gilmore Street, Map
# 2S 26 35BC, Tax Lot #3100.
Deputy Randy
Rayburn reported that the property has been cleaned up.
D)Public hearing
regarding abatement of nuisance of vegetation and/or solid waste
and/or the creation of fire hazards at 535 E. Matlock Street, Map
2S 26 35BC, Tax Lot #3300.
Deputy Randy
Rayburn reported that the property has not been cleaned up.
There was no
further public testimony
Public Hearings Closed.
A) Resolution
No. 511-2002, A resolution declaring certain property a nuisance
and ordering cleanup of property at 425/435 Water Street, Map #
2S 26 27DD, Tax Lot #6600, 6700, 6802.
Tom Wolff
moved approval of Resolution No. 511-2002, A resolution declaring
certain property a nuisance and ordering cleanup of property at
425/435 Water Street, Map # 2S 26 27DD, Tax
B) Resolution
No.512-2002, A resolution declaring certain property a nuisance
and ordering cleanup of property at 535 East Matlock Street, Map
2S 26 35BC, Tax Lot 3300.
Skip Matthews
moved approval of Resolution No.512-2002, A resolution declaring
certain property a nuisance and ordering cleanup of property at
535 East Matlock Street, Map 2S 26 35BC, Tax Lot 3300, second by
Tom Wolff. MOTION CARRIED.
Tom Wolff
noted that both properties have been subject to prior nuisance
abatement proceedings.
4. COMMUNICATIONS FROM THE
MORROW
A) Activity
report:
Deputy Rayburn
noted that Deputy Slinger will graduate from the Academy on
December 20, 2002. Tom Wolff commended the department for
the activity reported and noted that uses the printed report to
educate citizens with questions about law enforcement within the
City.
B) Police Commission – Next meeting November 27th.
C)
Code enforcement:
Deputy Rayburn
reported that he has no nuisance abatement properties to be
considered. He further reported that he has issued a citation to
the owner of the property at Matlock and Green who had failed to
remove dead trees as ordered. City Attorney Bill Kuhn
suggested sending a letter informing the property owner of the
costs which will be incurred if it becomes necessary for the City
to remove the dead trees.
5.
COMMUNICATIONS FROM THE PUBLIC WORKS DIRECTOR:
A) Public Works Director Craig Canham presented his activity report.
Director Canham presented samples of sewer and drinking water to illustrate how clean the water entering the creek is.
In
response to a question from Tom Wolff, Director Canham stated
that he expects full payment on the bill sent to the
In response to a question from Skip Matthews, Director Canham reported that there were three meter problems during the recent cold snap; one new service at the school, a break at Daisy Collin’s and a third break on South Main.
B)The next
Utilities Commission meeting will be November 21st.
C)The next Parks
and Lands Commission Meeting will be November 25th.
Director Canham
reported that the Parks and Lands October meeting held at
D)
Director Canham
reported that two surplus vehicles had been sold by sealed bid:
Ambulance sold to Jim Nelson for a bid of $659.39
Ford pickup sold to Larry Palmer for a bid of $1,501.
Director Canham
showed video that the contractor shot of the sewer lines while
cleaning and cutting roots.
E)
Three bids were received for the
$10,184.64
from Jerry Gentry
$10,881.08
from Ken Bailey
$ 8,430.00
from Alpine Construction
The bid was
awarded to Alpine construction.
Director
Canham noted that Jerry Gentry and Alpine Construction did the
finish work on the footbridge at
6.
COMMUNICATIONS FROM THE FIRE CHIEF: No
report.
7.
COMMUNICATIONS FROM THE CITY MANAGER:
A)
Manager Breazeale presented the financial statement.
B) Resolution
No. 513-2002, a resolution approving accounts payable for
payment.
Motion to
approve Resolution No.513-2002, a resolution approving accounts
payable for payment by Tom Wolff, second by Cindi Doherty. MOTION
CARRIED.
C) Downtown
Development Plan Planning Grant – Public Workshop meeting
November 19th,
D) Baker
/Morrow Partnership.
Manager
Breazeale reported that funds have been set aside for a grant
writer to assist communities in finding funding. Additionally
the partnership has put up $25,000 as a “pot sweetener”
for a proposed ethanol plant and $20,000 to encourage a software
developer to come into the area.
E)
Work on flood issues.
Manager
Breazeale reported that research indicates that stream flow
figures for Hinton Creek may be off by as much as a factor of 10
and that he is continuing to work on the problem.
8.
COMMUNICATIONS FROM THE CITY ATTORNEY
City Attorney
Bill Kuhn reported that an offer has been informally made for the
property which the City has applied to purchase under the HUD
$1.00 program. The purchase by the City has not yet been
completed, but when it is, the offer can be considered. In
response to a question from Tom Wolff, City Attorney Kuhn stated
that the City has no obligation to put the property up for bid.
Bob Jepsen
moved to proceed with the purchase of the property from HUD,
second by Skip Matthews. MOTION CARRIED.
9. COMMUNICATIONS FROM THE MAYOR/CITY COUNCILORS
A) The
Beautification Commission meeting will be November 14.
B) The
next meeting of the Heppner Housing Authority will be November 25th.
Marian
Murchison reported that all units are occupied and all is well.
C)
Additional Discussion.
Cindi Doherty
announced that the Baker/Morrow Partnership and the Ford Family
Foundation are funding the 2003 Morrow Leadership workshops.
She requested that the City of
Marian Murchison
moved to approve $500 for meals for the Morrow Leadership
meetings, second by Tom Wolff. MOTION CARRIED.
Tom Wolff
reminded the Council about the upcoming
Public Works
Director Craig Canham announced that all of the merchants who
sponsored
Public Works
Director Canham reported that he will be picking up the new
garbage cans for
Meeting
adjourned