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A) Call to Order. Mayor Jepsen
called the meeting to order at 7:04 P.M.
B) Pledge of Allegiance. Mayor
Jepsen led the Pledge of Allegiance to the Flag.
C) Announcements. Mayor Jepsen
welcomed all to the Council Meeting. Manager Breazeale
announced that Rod Wilson had submitted a letter requesting an
opportunity to create some improvements at Hager Park. There
was also a request from Matthew and Nathan Van Cleave for an
Animal Permit for two head of sheep. Manager Breazeale also announced
that HCC will be meeting Tuesday morning, June 13th at 7:30 a.m.
at the Forest Service conference room.
D) Approval of the Minutes from
the April 10, 2000 Council Meeting. Mayor Jepsen asked
if there were any corrections to the minutes. There were two
corrections noted. Page 3, section 5. Public Hearings, paragraph
A). Omit the word too from the last sentence. Page 5, section
8. Communications From the Public Works Director, paragraph A).
Correct a misspelled name to read Wilkenson, sentence thirteen.
Councilman Wolff moved that the minutes be accepted as corrected.
Seconded by Councilwoman Robinson. MOTION CARRIED.
E) Report from the Planning Commission.
Cyde Estes reported that there was no Planning Commission meeting
June 5, 2000. She also mentioned that the new Chairman for the
Commission was Tom Sly. Councilman Wolff asked about the outcome
of a zoning request to change a section of Gale Street, (specifically
645 N. Gale Street,) from R-2 General Residential, to C-1 Commercial.
Commissioner Estes reported that the Commission was not in favor
of rezoning that area. The Commission felt that spot rezoning
was not the appropriate solution. The owner's primary concern
was that of replacing the structure in the event of a natural
disaster. Manager Breazeale was elected to write a letter to
the owner stating the specifics of replacing the building if
such should occur. The present business, Heppner Heating, will
continue to do business at that location.
F) Correspondence. Manager
Breazeale noted that he had received a notice from the Oregon
Department of Agriculture stating that two Water Pollution Control
Facility Permits had been issued to Columbia River Dairy, LLC,
and Willow Creek Dairy, LLC; also Sixmile Dairy, LLC. to supply
milk and milk products to the new Tillamook County creamery Association
cheese plant presently under construction at the Port of Morrow.
2. COMMUNICATIONS FROM THE PUBLIC.
A) Oral communications from the
public not on the agenda. Mayor Jepsen asked if anyone
present in the audience wished to come forward at this time.
Mr. Wilbur Jackson stated he is requesting a permit to use his
all terrain vehicle on public roads. Mayor Jepsen clarified that
Mr. Jackson had previously been able to license his ATV for public
road use, but the State is presently denying licensing on all
ATV's for public road use. Mayor Jepsen stated that the City
of Heppner could adopt an ordinance that would allow all ATV's
on public roads. Chief Rathbun noted that ATV's would only be
able to use the roads during the day, the driver must be at least
18 years old; and the ATV would have to meet the same requirements
as a motor vehicle regarding highway regulations for head lamps,
turn signals, brake lamps. Attorney Ann Spicer commented that
she had not studied the ordinance, so she would withhold comment
at this time. Commissioner Estes wondered if golf carts would
have the same consideration if they met the criteria and were
properly equipped for road safety. She mentioned that perhaps
this mode of transportation could be used by people who had disabilities,
and were unable to use a motor vehicle. Attorney Spicer noted
that there were Class I and Class II all terrain vehicles. Manager
Breazeale commented that all that was needed at this time was
a consensus of the Council to draft an ordinance.
Mr. Rod Wilson explained that he
had submitted a request for four tournament regulation
horseshoe pits to be installed at Hager Park close to the little
league field on the east end. Manager Breazeale suggested that
this request be submitted to the Parks and Lands Commission.
Their next meeting would be June 26, 2000.
3. REQUEST FOR ANIMAL PERMITS. A) Tim and Jacque Hedman, 440 and
480 South Main Street. Request to keep four llamas.
B) Nathan and Matthew Van Cleave,
605 East Cowins Street. Request to keep two sheep.
Councilwoman Robinson moved to grant
the renewal of both permits as submitted. Seconded by Councilman
Wolff. MOTION CARRIED.
4. REQUEST FOR DISABLED PARKING
SPACE. A) The Episcopal Church is requesting
a loading zone from the southeast corner of Gale and Church Streets
extending approximately 40 feet east on Church Street. Hours
of use would be between 9:00 a.m. and 1:00 p.m. on Sundays only.
Manager Breazeale explained that a resolution would have to be
drafted. A report from Chief Rathbun would also be necessary.
Manager Breazeale commented that the fact that the space would
remain open for loading and unloading and not be dedicated exclusively
for handicap parking was a good use of the space. Chief Rathbun
explained that there would be a sign erected stating the specifics
of time of use. Councilman Wolff moved that the Council allow
the Episcopal Church to have their two parking spots restricted
to unloading on Sunday mornings as they requested. Seconded by
Councilman Van Cleave. MOTION CARRIED.
5. PUBLIC HEARINGS. A) State Revenue Sharing. Manager Breazeale explained that
a Public Hearing was required prior to receiving State
Revenue Sharing. The hearing is for the public
to request different uses of that money other
than those of the City. There was no comment.
B) 2000-2001 Budget. Manager Breazeale explained that
anything in the City's budget was open for comment
or explanation. There was no comment.
C) Ordinance No. Improvement Procedure,
And Ordinance Establishing Procedures For Establishment Of Local
Improvement Districts And For Assessments For Improvements And
Declaring An Emergency. Manager Breazeale explained that
the Hearing for this item was open to comment regarding the passage
of an ordinance permitting people to form local improvement districts
or for the City to form local improvement districts, outlining
the procedure to do so where public improvements can be constructed
and paid for by assessments against the property adjacent to
those improvements in that district. Councilman Wolff requested
definition of "and declaring and emergency." Manager
Breazeale explained that the statement was for the immediate
implementation of the ordinance after passage, otherwise there
was a 30 day waiting period.
Manager Breazeale also explained
that this ordinance could be used if someone was interested in
putting in a new subdivision, for street improvements, sidewalk
construction, water and sewer line construction and storm sewers
could all be financed with bond sales or other financing methods
to provide for payment over a ten year period. The improvements
could be implemented anywhere the City had jurisdiction. Manager
Breazeale further explained that the City needed this ordinance
because the State's statutes are not specific and complete enough
to form a local improvement district. The City cannot mandate
but could propose a local improvement district. More than 50%
of the land owners would have to approve the improvement district.
The City Council would have to hold hearings and approve the
formation of a local improvement district even if 99% of the
landowners approved the proposal and 1% did not. In this case
the improvement district could be redefined to exclude the homeowner
who did not wish to be involved. Mayor Jepsen noted that City
Attorney Kuhn had spent several months working on this lengthy
proposal. The proposal did however provide a great deal of flexibility.
Councilwoman Robinson stated she was not comfortable with the
proposal. Attorney Spicer explained that this proposal created
options for financing that would not otherwise be available.
She noted specific bonds that could not be obtained any other
way. This would give a means of putting costs up front and letting
people pay it back over a period of time. Manager Breazeale explained
that this method allowed for lower interest rates and longer
financing times. The benefit for the City is that the overall
appearance is enhanced. Without the ordinance, the City would
loose its ability to set standards. Mayor Jepsen asked if there
were any additional comments regarding any of the previously
mentioned topics open for Public Hearing. There were no further
comments. Mayor Jepsen then closed the Public Hearing.
6. NUISANCE ABATEMENT ACTION.
A) Resolution No.____, A Resolution
Declaring Certain Property a Nuisance and Ordering
Cleanup of Property at 280 W. Baltimore, Paul Lane owner.
Chief Rathbun noted that there was an abandoned
car and motorcycle in the yard, plus tall grass, creating
a fire hazard. Councilman Wolff moved that
the City send the occupant a letter requesting
clean up within 30 days. Seconded by Councilwoman Hedman.
MOTION CARRIED.
B) Resolution No.____ , A Resolution
Declaring Certain Property a Nuisance and Ordering Cleanup of
Property at 270 N. Chase Street, the Chase Manhattan Bank, a
Gene Lancaster property now in bankruptcy. The property is listed
for sale. Chief Rathbun noted that the grass is as tall as the
fence, creating a fire hazard. Councilman Wolff moved that the
owner and agent be sent a 30 day notice to clean up the property.
Seconded by Councilwoman Hedman. MOTION CARRIED.
C) Resolution No. ___, A Resolution
Declaring Certain Property a Nuisance and Ordering Cleanup of
Property at 295 So. Chase Street, Shirley Harris occupant, owned
by Jim Nelson of Lexington. There were used appliances, and several
mattresses stacked up in the yard. Councilman Wolff moved that
the occupant and owner be sent a 30 day notice to clean up the
property. Seconded by Councilwoman Hedman. MOTION CARRIED.
D) Resolution No.____, A Resolution
Declaring Certain Property a Nuisance and Ordering Cleanup of
Property at 165 Linden Way, owned by Paul Breeding, the property
has garbage laying all over the yard. Councilman Wolff moved
that the owner be sent a 30 day notice to clean up the property.
Seconded by Councilwoman Hedman. MOTION CARRIED.
E) Resolution No.____, A Resolution
Declaring Certain Property a Nuisance and Ordering Cleanup of
Property at 620 N. Main Street, Eugene Johnson occupant, George
Davidson owner, the property has an abandoned vehicle with all
windows broken out, up on jacks in the yard. There is another
with expired plates. Councilman Wolff moved that the occupant
and owner be sent a 30 day notice to clean up the property. Seconded
by Councilwoman Hedman. MOTION CARRIED.
Chief Rathbun commented that both
the properties located at 135 E. Quaid Street, and 165 E. Quaid
Street had been cleaned up adequately.
7. COMMUNICATIONS FROM THE CHIEF
OF POLICE. A) Code Enforcement. Chief
Rathbun commented that he had "papered" three cars
at Royce Fullerton's lot. The three vehicles have since been
towed away. All the vehicles presently located on the property
are properly licensed.
B) Activity Report. Mayor
Jepsen noted that enclosed in the Council's information packet
was the Police Chief's Activity Report. Chief Rathbun commented
that a limit for mileage on officers cars had been set to reduce
vehicle expenditures to stay within the budget.
C) Police Commission - Next
Meeting June 30, 2000. Chief Rathbun mentioned that the
Police Commissioner will be gone June 30th, so there will probably
not be a meeting held.
8. COMMUNICATIONS FROM THE PUBLIC
WORKS DIRECTOR. A) Activity Report. Director
Winters discussed the meeting he had attended with the State
regarding permit on Fairview Way. The State wants the City to
bore under the highway to install the necessary pipes. He also
commented that he had attended a meeting to discuss options for
the old abandoned swimming pool site. Local contractors felt
that the building could be demolished and the rubble pushed into
the pool for fill. Additional fill would have to be brought in.
The east end of the decking may need to be reinforced. The area
would then be paved and utilized as a recreation area for basketball
courts or tennis courts. Councilman Wolff questioned the helicopter
pad being patched. Director Winters mentioned that a hot mix
(asphalt) would have to be used. Councilwoman Hedman mentioned
that there were several large pot holes in front of her house.
B) Utilities Commission Meeting
- Next Meeting - June 15, 2000. Manager Breazeale commented that
the first draft of the water system master plan would be discussed
at that time.
C) Parks and Lands Commission
Meeting - Next Meeting - June 26, 2000.
9. COMMUNICATIONS FROM THE FIRE
CHIEF. A) Resolution No. 419-2000. A
Resolution Approving Accounts Payable for Payment. Manager
Breazeale noted that enclosed in the Council's packet was a list
of current billings. Motion made by Councilman Van Cleave to
pay the Accounts Payable as shown. Seconded by Councilwoman Robinson.
MOTION CARRIED.
B) Resolution No. 420-2000. A
Resolution Declaring The City's Election To Receive State Revenues
During Fiscal Year 2000-2001. Manager Breazeale mentioned
that this Resolution would need to be passed to make the budget
work. Councilman Wolff moved to adopt Resolution No. 420-2000.
Seconded by Councilman Hedman. MOTION CARRIED.
C) Resolution No. 421-2000. A
Resolution Adopting The City Of Heppner Budget For The Fiscal
Year Commencing July 1, 2000, Making Appropriations, And Imposing
And Categorizing Taxes. Manager Breazeale explained changes in the budget.
He mentioned that the changes were made to reflect both anticipated
and actual receipts from CSEP to the Fire District for materials.
Specific dollar amounts reflecting insurance reimbursements were
discussed. Motion made by Councilwoman Robinson to accept Resolution
No. 421-2000 with changes. Seconded by Councilman Van Cleave.
MOTION CARRIED.
D) Resolution No. 422-2000. A
Resolution Authorizing The Treasurer Of Morrow County To Invest
Funds Of The City Of Heppner Pursuant To ORS 294.035, 294.125,
And Other General Authorizations. There was no discussion of this resolution.
Motion made by Councilwoman Robinson to approve Resolution No.
422-2000 as submitted. Seconded by Councilwoman Hedman. MOTION
CARRIED.
E) Resolution No. 423-2000. A
Resolution Approving The Transfer Of Appropriations Within the
1999-2000 Budget. Manager Breazeale explained that
this resolution would allow the City to transfer funds within
the present budget to make the pieces fit. The dollar amounts
were minor. Councilman Wolff moved to adopt Resolution No. 423-2000
as submitted. Seconded by Councilman Van Cleave. MOTION CARRIED.
F) Heppner Coordinating Council-Oral
Report. Manager Breazeale distributed minutes from
the last HCC meeting. He explained that the agenda items for
the meeting scheduled June 13th were: RDI Training, Water System
Master Plan, and the conference recently attended by himself.
Manager Breazeale commented that HEDC had prepared a brochure
on the Willow Creek Valley. Councilman Wolff explained that Doris
Brosnan had been instrumental in preparing the brochures. The
brochures had then been distributed to seven major employers
in the Hermiston, Umatilla, Boardman areas, as well as personnel
offices. The brochure described the advantages of living in the
Willow Creek area.
G) Ordinance No. 528-2000. Improvement
Procedure. Councilman Wolff moved to adopt Ordinance No.
528-2000. Improvement Procedure for flexibility in financing
an improvements within the City of Heppner by creating local
improvement districts. Seconded by Councilman Van Cleave. MOTION
CARRIED. Abstained: Councilwoman Robinson.
H) Escrow Documents From Commerce
Escrow Company. Manager Breazeale explained that this escrow
company was handling the transaction with the Union Oil Company
property and the City of Heppner. All that was needed was two
signatures. One for the payment shown, and another to amend the
agreement showing the title vesting in the City of Heppner A
Political Subdivision Of The State Of Oregon. Attorney Spicer
explained that this was a transfer property with the City. The
City has to accept it before the transfer can be completed. A
motion to accept the transfer of the UNOCAL property was needed.
Also one authorizing Mayor Jepsen to sign any documents necessary
to complete the transaction. A copy of the City Council Minutes
will go to the escrow company showing that Mayor Jepsen has the
authority to sign the necessary documents. Councilwoman Robinson
moved to have the City accept the transfer of the UNOCAL property
upon closing, and Mayor Jepsen is authorized to sign all documents
necessary to complete the closing procedure. Seconded by Councilwoman
Hedman. MOTION CARRIED.
I) Report From City Manager Breazeale
Regarding The Conference Recently Attended. Manager
Breazeale explained that the conference discussed ways to retain
companies, how to market, and how to evaluate the different merits
of companies coming to the area quantitatively and numerically.
Manager Breazeale described the conference as exciting and uplifting,
perhaps the best conference he had ever attended. He felt that
there were a lot of opportunities within our community to build
upon. The conference offered opportunities to individuals to
become a Certified Economic Developer. Manager Breazeale mentioned
that community development was also an important aspect of attracting
companies to our community.
11. COMMUNICATIONS FROM THE CITY
ATTORNEY. A) Right of Way Vacation - Morgan
Street. Attorney Spicer explained that a description was
needed for the Morgan Street vacation which will have to come
from Ferguson Engineering.
B) Right of Way Vacation - Between
Thompson and Bisbee Streets. Attorney Spicer reported that
Attorney Kuhn had the vacation ordinance drafted. The advertisement
could be made prior to the July City Council meeting. He is working
on developing the description for the sewer easement.
12. COMMUNICATIONS FROM THE MAYOR/CITY
COUNCIL MEMBERS. A) Beautification Commission -
Next Meeting - June 22, 2000. There were no meeting held
June 8, 2000. The meeting was rescheduled for June 22nd.
B) Heppner Housing Authority -
Mayor Jepsen, Chairman. Mayor Jepsen reported that the St.
Patrick's Senior Center was down to one vacancy.
C) Additional Discussion.
Mayor Jepsen explained that he had been to a meeting of the West
End Mayors And Management. He reported that he had toured the
new Raytheon Facility that is going to burn the nerve gas. Mayor
Jepsen also toured the ordinance area. The Mayor reported that
90% of the igloos were empty. This area is known as the "K"
Block. It is surrounded by a security fence with censors. Each
door has two padlocks and a large block of concrete in front
of it. The new plant has first class construction. Councilman
Wolff asked questions regarding the disposal of the dunnage.
Their present license requires them to burn all the pallets,
protective suits, etc. The Depot is requesting a change in their
license so that they might put the dunnage back into the igloos
and lock it up. The Mayor said that no mention had been made
to that effect. There was some general discussion regarding ground
saturation and other safety issues.
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